Improving the Supply and Property Management System through Digitalization

This study evaluated the Supply and Property Management System developed for Sorsogon State University, highlighting its structured approach to asset management through digital tools and standardized forms. Using the Rapid Application Development (RAD) model, the system was created in four phases: requirement planning, user design, construction, and cutover. The system effectively facilitates inventory tracking, database management, reporting, and disposal of institutional assets. Evaluation results showed that staff strongly agreed with the system’s usability, while they agreed with its functionality, reliability, and performance efficiency. Despite its effectiveness, challenges such as manual processes and limited standardization persist. To address these, the study recommends further automation, real-time analytics, mobile accessibility, and regular staff training. Full implementation and maintenance across departments, along with periodic updates, are also advised to sustain and improve system performance. Furthermore, future research may investigate the system’s long-term impact on organizational efficiency, user satisfaction, and decision-making across other university campuses. The findings emphasize the need for continuous enhancement and adoption of automated solutions in institutional inventory systems to ensure accuracy, efficiency, and regulatory compliance.